Good data makes the rest of your project easier. Whether you’re preparing a mailing, targeting a specific area or personalising printed material, we’ll help get your data into the right format so it’s ready to use.
From checking and preparing your existing data to creating address lists from mapped areas, we’ll take care of the practical work needed to keep your project moving.
Getting your data ready to mail
You don’t need to send us a perfectly prepared mailing file. Whether your data just needs a few tweaks or more extensive preparation, we’ll check it, tidy it up and get it ready for production.
Depending on your data and project, this can include:
- Clean and format your data
- Removing duplicate records
- Split or combine data fields where needed
- Check addresses and postcodes using PAF
- Prepare files for Mailmark or Mailsort
- Produce mailing files ready for production
If we spot any issues with the data you’ve supplied, we’ll let you know, explain what needs attention and help get everything ready before production begins.
Where additional data cleansing or suppression is required, we can arrange that too. We’ll explain what’s needed and recommend the most practical approach for your project.
Target a specific area
If you want to target homes or businesses in a particular location, we can create address data for the area you want to reach.
Using specialist mapping software, we can identify residential or business addresses within your chosen area. Whether you want to target a radius around a specific location or define a more precise area, we’ll prepare the data ready for your mailing.
Once we’ve agreed the area you’d like to target, we’ll extract the relevant address data and prepare it ready for your mailing.
Examples shown for illustration. Address volumes will vary depending on the selected area and available address data.
We can also work from a list of specific road names for smaller selections. If you’re not sure who you’d like to target, just ask. We’ll help you decide the best way to define your mailing area.
Personalisation and variable data
Personalisation can be as simple as printing a name and address on a letter or envelope, but it can also be used to tailor other parts of your mailing.
Depending on your project, we can use your data so different recipients receive different letters, messages or inserts.
For example, one group of customers might receive a different letter, while the data determines which insert is included in each pack.
Tell us what you’re trying to achieve and we’ll recommend the most practical way to make it happen.
Need named address data?
If you don’t already have the data you need, we may still be able to help.
As well as creating non-personalised residential and business address data from selected UK areas, we can also source named mailing data through specialist data providers.
We’ll talk through who you need to reach and help you choose the best approach.
Data capture and updates
Not every project is completely digital. Sometimes information still needs to be captured, checked or returned in a usable format.
We can provide data entry and data capture services, process returned mailing information and update your records where required.
Because every project is different, we’ll agree the process and exactly what you need us to deliver before work begins.
Your data is in safe hands
We understand that when you trust us with your data, security matters.
SOLO is ISO 27001 certified, with information security controls in place across our business. Your data is handled carefully throughout every stage of your project, with access managed in line with our established security procedures.
Not sure what you need?
You don’t need to know exactly what your data needs before you get in touch.
Send us what you have and tell us what you’re trying to achieve. We’ll take a look, explain what needs to happen next and help get everything ready for your project.